County Clerk

The County Clerk is a statutory position under Section 228(1) of the Municipal Act. The Clerk’s Department undertakes a variety of duties as regulated by the provincial legislation (the Municipal Act and other related Acts and Regulations) in order to support County Council and its Committees and Boards.

The County Clerk’s Department is responsible for delivering following services:

• Interpretation and administration of legislation
• Providing advice to Council
• Researching and compiling of information on upcoming issues
• Ensuring compliance with the Municipal Act and municipal by-laws
• Providing overall administrative support to Council, the Warden, and the Chief Administrative Officer
• Preparation of agendas, by-laws, minutes and correspondence, including scheduling delegations and presentations
• Recording all resolutions, decisions and proceedings of County Council and Committees
• Meeting follow-up – processing by-laws and agreements, communicating Council decisions to other levels of government, other municipalities, organizations, and internally to County staff
• Custodian of County’s records (minutes, By-laws, resolutions, etc.)
• Processing Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) requests

The Clerk’s Department is responsible for the open and transparent political process. This department acts like a “bridge” between County Council and the public. They champion transparency and accountability for the County.

Other duties of the Clerk’s Department are:

Accessibility
Huron County is committed to providing accessible and inclusive services to people of all abilities. The Huron County Multi-Year Accessibility Plan explains how the County is improving accessibility. It also explains how Huron County will follow provincial accessibility laws.

Freedom of Information Requests
Huron County believes in transparency and building public trust. Respecting the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), the Clerk’s Department can help you access the municipal records you’re looking for. The Clerk’s Department cares about and protects your privacy. Without your permission, your personal information can only be used for the reasons it was collected.

Corporate Records Management
Records management, also known as records information management, is the process of supervising and administering information created, received, maintained, stored and disposed of, regardless of format. All County records deemed corporate records that have been received or created by any County employee fall into the custody and control of the Corporation and are the property of the Corporation of the County of Huron. The records and information holdings of the Corporation are valuable corporate assets needed to support effective decision making, meet operational requirements, protect legal, fiscal and other interests of the County, and to adhere to the requirements of the Municipal Act, 2001 as amended and the Municipal Freedom of Information and Protection of Privacy Act, 1990 as amended.

The County Clerk’s Office has the responsibility for administering the Records Retention Program and the Corporate Records Management Policy as approved by the County of Huron. Organization’s information is managed throughout its lifecycle by following approved policies, records management procedures, and retention schedules when creating, maintaining and sharing information.

Contact Information

Should you have any questions or concerns relating to any aspect of the Clerk’s Department administration within Huron County, please contact us.