Manager of Information and Records

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October 9, 2024

The County of Huron’s

Administration Department

is seeking a

Full-Time Manager of Information and Records to Join The Team!

Position Summary:

Reporting to the Director of Legislative Services/County Clerk, the Manager of Information and Records supervises the Records Management Program for the County of Huron.  This includes the development, implementation, management and promotion of the County’s Records Management/Freedom of Information/Privacy programs and the governance, procedures, strategies, retention, auditing and disposal schedules for physical and electronic information in all medias/formats.

What We Offer:

At the County of Huron, we’re committed to offering a modern work environment that puts people first.  We are a Certified Living Wage employer that values equity, diversity and inclusion.  We offer our staff competitive wages and a comprehensive benefits package.

The County of Huron offers a diverse portfolio of employment opportunities.  When you join our team, you’ll have the benefit of working with and learning from, people who have a broad range of skills and knowledge.  We offer training, mentorship, and career development opportunities to all staff.  When you work for the County of Huron, you invest in the community, and you benefit from seeing the results of your efforts firsthand.  It’s a great place to work!

Learn more about working for the County of Huron: https://vimeo.com/699170923

Role and Responsibilities:

  • Maintenance, implementation, and management of the County’s Records Management Program including governance, strategies, policies and procedures.
  • Ensures life cycle records and records management systems (both traditional and electronic) activities are consistent with corporate strategy, policies, practices and applicable federal and provincial legislation.
  • Assists to identify issues in information collection, storage, retrieval, use, and disposition in co-operation with the Business Technology Services.
  • Responsible for the transition, development and utilization of new and/or automated records management system from a paper based system to an electronic document and records management system.
  • Works closely with all departments to ensure compliance with established policies and procedures; makes recommendations for their revision when warranted; provides direction, advice, and support to all staff assigned to records management projects.
  • Supervises and co-ordinates the review, planning, and implementation of the requirements for the physical storage (both on-site and off-site) for all records.
  • Develops training and materials related to the County’s Records Management Program and Privacy Program to staff responsible for records management, as well as departmental users on a corporate wide basis.
  • Provides Support to the Director for the development, implementation and management of the County’s Freedom of Information and Privacy programs.
  • Assist in the development of long and short term solutions to information management in a changing technological environment.
  • Participate and support change management for processes while ensuring proper governance controls are in place.
  • Develop well defined processes, policies and procedures with clearly documented accountability for each activity to increase efficiency of processes.
  • Supervises the Records Management Coordinator.
  • Assistance to the Director of Legislative Services in the Corporate-wide improvement initiatives related to information management.
  • Flexibility to work remotely or from our County offices.
  • Will be responsible for traveling to multiple work locations throughout the organization. Reliable transportation to travel to multiple locations across the organization. Valid drivers license preferred.

Qualifications and Education Requirements:

  • Post-secondary education in Records and Information Management, Access to Information and Protection of Privacy legislation, or a related field.
  • Certified Records management designation.
  • Association of Records Management Administrators (ARMA), Municipal Information System Administration (MISA) and Association of Information and Image Management (AIIOM) memberships are considered assets.
  • Minimum of three years of experience working in records management administration is required.
  • Working experience with TOMRMs, Laserfiche, SharePoint and in a Municipal environment.
  • Extensive knowledge of records and information management standards, processes, and terminology.
  • Strong understanding and ability to interpret provincial and municipal legislation and regulations, by-laws, policies and procedures.
  • Aware of changing trends in digital transformation.
  • Minimum 3 years supervisory experience in municipal environment.
  • Strong leadership and team management skills.

Preferred Skills:

  • Highly self-motivated and directed.
  • Experience with remote work tools and practices is a plus.
  • Excellent interpersonal, written and verbal communication skills
  • Ability to work independently or within a team oriented collaborative environment
  • Working knowledge of municipal functions and responsibilities, municipal legislation, procedures and practices related to activities of the corporation.
  • Ability to work well under pressure, complete multiple assignments, and function effectively in a high volume workplace with tight deadlines.
  • Well-developed presentation skills, ability to lead meetings and ability to train staff.
  • Proven ability to exercise discretion and confidentiality.

Compensation:

  • $39.15 – $45.80 per hour; as per the 2024 non-union pay grid.
  • OMERS pension plan

Please forward your letter of application and resume by 11:59 pm on Sunday November 3, 2024, to:  humanresources[at]huroncounty[dot]ca

Submission Guidelines:

To be considered for this position, please ensure that

  • Email subject is “2024 – Manager of Information and Records”
  • The cover letter is a maximum of one page
  • Cover letter and resume are saved together in one PDF file
  • The PDF file name is your: First name Last name (e.g. Jane Smith)

Posted – October 9, 2024

Don’t meet every single requirement?

Studies have shown that women are less likely to apply for jobs unless they meet every single qualification. If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may just be the right candidate for this or other roles. At the County of Huron, we are dedicated to building a diverse, inclusive, and authentic workplace.

Only those individuals selected for an interview will be contacted. Information is collected solely for the purpose of job selection under the provisions of the Municipal Freedom of Information and Protection of Privacy Act. The County of Huron is an equal opportunity employer. Accessibility accommodations are available for all parts of the recruitment process. Applicants need to make their needs known in advance.